Contact Us

Real Estate Industry

Our Solution

Atopsol’s real estate virtual assistants are specialized in handling the unique demands of brokers and agents. We eliminate administrative chaos so you can focus on closings and client relationships.

How a Real Estate VA Supports You

  • Campaign Support (drip email sequences, social media promotions)
  • Contact Management (CRM updates, lead tagging)
  • Coordinating Key Parties (title companies, inspectors, lenders)
  • Document Preparation (contracts, disclosures, closing packets)
  • Listing Support (MLS uploads, photography coordination)
  • Research (comps, zoning laws, investment analysis)

Tools We Use

  • CRM: FollowUpBoss, BoomTown
  • Transaction: DotLoop, DocuSign
  • Marketing: Canva, BombBomb
  • Research: PropStream, Zillow API

Key Services:

24/7 Lead Conversion Support

  • Our VAs respond to inquiries in <15 minutes (including nights/weekends) using customized scripts tailored to buyer/seller leads. Includes CRM logging and hot lead alerts.

Transaction Coordination

  • End-to-end management from contract to closing - scheduling inspections, title company liaison, and closing document preparation with 100% error-checking.

Marketing & Listing Support

  • Professional MLS uploads, photography coordination, and open house promotion across Zillow, Realtor.com, and social media with performance analytics.

Ironclad Protection Estate Transaction

  • We protect your documents with encryption, role-based access, and real estate data law compliance—ensuring security from listing to closing.

FAQ:

  1. Licensed activities (showing homes, negotiating contracts) but we handle all admin, marketing, and coordination.

  1. Encrypted cloud storage, two-factor authentication, and HIPAA-trained staff even for non-medical data.

*Yes – we’re certified on: FollowUpBoss, kvCORE, DotLoop, ShowingTime, and 20+ other platforms.

  1. Flexible options: 

8.90/hr(dedicatedVA) or 8.90/hr(dedicatedVA)or299/month (task-based package).

  1. Yes – Spanish, Mandarin, and Arabic-speaking VAs available with real estate terminology fluency.

  1. 120-hour certification covering MLS rules, contract types, and common transaction workflows.

 

What Our Clients Say

"Our VA caught a $15,000 earnest money discrepancy that saved a closing - their attention to detail is unmatched. They've become our transaction safety net."

Untitled design (37)
Randy Stopher
Team Leader, Berkshire Hathaway HomeServices, Chicago

"Listing coordination used to take 10hrs/week. Atopsol's VA now completes it in 2hrs with better Zillow presentation quality."*

Untitled design (38)
Betsy Neidenthal
Team Leader, Compass, Los Angeles

"After struggling with lead follow-ups, our VA now handles 50+ transactions/month with perfect CRM records. Agents are closing 30% more deals without admin stress."

Untitled design (39)
Ryan Serhant
Managing Broker, EXP Realty, Miami

Interested in Hiring a Real Estate Virtual Assistant?

Get Free Consultation

Atopsol

We transform business operations with elite virtual assistants who work as your extended team—seamlessly integrating with your workflows to drive efficiency, reduce costs, and unlock scalability.

Contact Us

Linkedin Instagram Facebook Whatsapp