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Scalable Virtual Assistance for Real Estate E-Commerce Healthcare

Cut operational costs by 60% with U.S.-aligned, HIPAA/GDPR-compliant remote teams. Start in 72 hours!

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Award-Winning Virtual Assistance & BPO Solutions

We deliver specialized, high-impact support for real estate, e-commerce, and healthcare businesses. Trusted by 500+ businesses worldwide, delivering 40,000+ monthly tasks with 99.5% client retention since 2020.

More about us

Awards for Atopsol:

Best BPO Service Provider 2023

– Global Outsourcing Awards

Top Virtual Assistant Company

– Clutch.co (USA)

Excellence in Healthcare Support

– IAOP’s Global 100

Fastest-Growing Remote Teams

– TechServe Alliance

Our Services

We deliver specialized, high-impact support for real estate, e-commerce, and healthcare businesses.

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Real Estate Virtual Assistants

Expert support for agents, brokers, and agencies – handling lead generation, CRM management, and transaction coordination. Focus on closings while we handle the backend.

E-Commerce Operations Support

From product listings to 24/7 customer service, our VAs streamline your online store. Boost sales with order processing, inventory tracking, and returns management.

Healthcare Back-Office Solutions

HIPAA-compliant virtual teams for medical billing, patient scheduling, and telehealth support. Reduce admin burdens while maintaining strict data security.

SEO & Digital Marketing

End-to-end campaign management: SEO, social media ads, and email marketing. We align strategies with your revenue goals – no generic outsourcing.

IT & Technical Support

Bilingual helpdesk services, software troubleshooting, and data migration. Keep your tech running smoothly with U.S.-aligned response times.

Financial & Administrative Outsourcing

Bookkeeping, invoicing, and payroll processing handled by detail-oriented experts. Perfect for startups scaling their finance teams cost-effectively.

Case Studies

Real-world success stories of how Atopsol’s virtual assistance transformed businesses across industries—delivering efficiency, growth, and cost savings.

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Keller Williams: 112% Lead Conversion Boost

Keller Williams Realty (Miami Branch)

Challenge: Overloaded agents were missing 60% of inbound leads. Solution: Our dedicated real estate VAs managed CRM updates and lead nurturing, increasing conversions by 112% in 4 months.

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BellaBoutique: Same-Day Order Processing

BellaBoutique (Premiere Shopify Fashion Retailer)

Challenge: 48-hour order delays during peak seasons hurt customer satisfaction. Solution: Atopsol's e-commerce team automated fulfillment, achieving same-day processing for 92% of orders.

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TeleCare MD: 98% Appointment Utilization

TeleCare MD (California Telehealth Provider)

Challenge: 30% of appointment slots went unfilled due to administrative bottlenecks. Solution: Our healthcare VAs optimized scheduling while maintaining full HIPAA compliance.

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Cloudlytics: 63% Higher Ad Conversions

Cloudlytics (NY-Based Business Intelligence SaaS)

Challenge: $28k/month ad spend yielded declining ROAS. Solution: Restructured campaigns achieved 63% more conversions at 22% lower CPA.

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PayTrack: 18-Month Books Reconcile in 6 Weeks

PayTrack (Denver Payment Solutions Startup)

Challenge: Disorganized books delayed a critical $2M funding round. Solution: Our finance team reconciled transactions rapidly, securing investment on schedule.

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CargoFleet: 99% SLA-Compliant IT Support

CargoFleet International (Chicago Logistics Leader)

Challenge: Overseas clients faced 8+ hour response delays. Solution: Multilingual helpdesk achieved 99% SLA compliance across timezones.

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Why Choose Atopsol?

Precision virtual assistance that aligns with your business goals—delivering results, not just tasks.

Deploy a dedicated VA team in 72 hours

Scale operations up/down weekly

Industry-trained specialists (no generic support)

Seamless integration with your tools

200+

What Our Clients Say

Reviewed On
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49 reviews

"Atopsol’s real estate VAs helped us close 35% more deals by managing our CRM and lead follow-ups. Their team feels like an extension of our office."

Rich Passanante
Division Manager | Keller Williams

"As an e-commerce brand, we rely on Atopsol for inventory and customer service. They’ve reduced our processing time by 50%—critical for maintaining our reputation."

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Sarah Bennett
Founder & CEO, LuxeBoutique (Shopify Plus Store) | Specializing in Luxury Apparel

"Their HIPAA-compliant scheduling allowed our telehealth practice to focus on patients, not admin work. Zero breaches and 98% appointment utilization speak for themselves."

Dr. Amanda Chen, MD
Dr. Andrea Chen
MD | Palm Beach Dermatology
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News & Insights

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June 25, 2025

Best CRM Tools for Real Estate Virtual Assistants in 2025

A Customer Relationship Management (CRM) system is essential for real estate virtual assistants to: ✔ Automate lead capture & follow-ups (never miss a hot lead) ✔ Track transactions & deadlines (avoid costly delays) ✔ Manage client communication (birthdays, referrals, check-ins) ✔ Sync with marketing tools (email, SMS, social media). Discover the best CRM tools for real estate VAs in 2025, including GoHighLevel, Follow Up Boss, and more. Streamline lead management, automate follow-ups, and boost productivity.

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June 25, 2025

HIPAA-Compliant Virtual Assistants for Healthcare Providers in 2025

With 42% of healthcare breaches caused by human error (HIPAA Journal 2025), medical practices face: ✔ $100k+ fines for PHI violations ✔ Staffing shortages increasing overtime costs ✔ Burnout rates hitting 63% among clinicians. Need a HIPAA-compliant virtual assistant in 2025? Discover how healthcare VAs handle scheduling, billing, and telehealth while protecting patient data—saving practices 20+ hours monthly.

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June 25, 2025

Top 10 Tasks a Real Estate Virtual Assistant Can Handle in 2025

The real estate industry is fast-paced, and agents often juggle multiple responsibilities—from lead generation to transaction management. A real estate virtual assistant (VA) can take over time-consuming tasks, allowing you to focus on closing deals and growing your business. Need help managing your real estate business? Discover the top 10 tasks a real estate virtual assistant can handle to save you time and boost productivity.

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June 25, 2025

Best Virtual Assistants in Dallas: Top Picks for Realtors in 2025

The Dallas real estate market is booming, but managing listings, client communications, and marketing can be overwhelming. A skilled virtual assistant (VA) can handle administrative tasks, lead generation, and digital marketing—freeing you to focus on closing deals. Looking for the best virtual assistants in Dallas? Discover top-rated VA services for real estate agents in 2025 to boost productivity, streamline tasks, and grow your business.

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June 24, 2025

Top E-Commerce Virtual Assistants in Texas for 2025

The e-commerce industry in Texas is booming, with businesses in Dallas, Austin, Houston, and San Antonio competing for online shoppers. Need an e-commerce virtual assistant in Texas? Discover the best Top E-Commerce Virtual Assistants in Texas for 2025VAs for product listings, customer service, and digital marketing to scale your online store in 2025.

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Atopsol

We transform business operations with elite virtual assistants who work as your extended team—seamlessly integrating with your workflows to drive efficiency, reduce costs, and unlock scalability.

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